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Put Processes in Place to Reduce Your Punch Lists

What’s better than a short punch list? Why, no punch list at all, of course.

Imagine how delighted your customers will be if you deliver a home that doesn’t need any tweaking or touch-ups. They could use every bit of their home as soon as they moved in and you wouldn’t have to invest any more labor into the house until it needed warranty repairs. Come to think of it, you’d probably have fewer of those to attend to.

Sounds impossible? It isn’t. Christopher Homes in Las Vegas shoots for a “zero” punch list on every custom or luxury production home it builds.

“We couldn’t build the product we do without superior construction processes,” says Erika Geiser, vice president of marketing. That includes having no punch list items at the pre-closing walk-through. Their system assures Christopher Homes’ exacting customers that their homes are 100% complete at closing. It also maintains the company’s productivity by enabling its superintendents to move on to other houses.

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Even if you don’t build a high-end product, you can reduce your punch lists down to nothing or at least trim them to only a few items. Your customers will benefit and you will, too.

Here are several steps that will help you trim your punch list:

• Inspect your trades’ work. You give your trades a list of specs, right? Hold them to those specs by having your supers inspect their work at each phase. “For some trades we use a fairly long checklist of items I’ve compiled over the years,” says Allan Edwards, president of Allan Edwards Builder, in Houston. “Other trades’ lists are much shorter.” Inspecting your trades’ work during construction reduces the number of little things that pop up at the end of the job.
  
  
• Fix it as you go. “As the job progresses, we remedy all blemishes, mistakes and damaged material as we go,” says Edwards. “I designate the last month of construction as the punch-out stage. This may include installing missing and back-ordered items, re-keying locks, reglazing broken glass, minor adjustments and touch-ups.”
  
  
• Walk the house often. Because Edwards notices things that other people don’t, he walks his houses nearly every day during the punch-out period and generates lists for his supers and trades. “They start with larger items, damaged or missing material that needs to be installed and then progress through to final clean and paint and touch-up,” says the builder.
  
  
• Try everything out. Run all appliances, tubs and fixtures. Put the HVAC system through several cycles. It’s much better to discover that the washer “walks” while churning a load of laundry (so you can level the machine) or that there’s some paper rattling in one of the registers (so you can pull it out) before your customers do.
  
  
• Fine-tune in stages. Edwards usually has about four different final cleans and four different paint touch-up work stages. “The process repeats itself until the original list of dozens of items becomes a list of just a few items,” he says. “We remedy those, and then we are ready to deliver the house.”
  
  
• Watch your nomenclature. When you’re ready to walk the house with the customer, have a walk-through approval form on hand. “Don’t call it a ‘punch list,’ ” says Bob Kovacs, president of Constructive Solutions in Iselin, NJ. “If you call it a ‘punch list,’ that implies that there’s something wrong or not finished, and the customers will start looking for it. If you and your trades have followed the right procedures, there should be no issues. The client shouldn’t have to tell you what to fix.”
  
  
• Examine your systems. If certain things keep popping up on your internal punch-out lists again and again, go over your construction methods or specs and consult with your trades to see what can be adjusted to prevent those items from reappearing on your next project’s list.

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Find Out More In 'Home Builders Contracts & Management Forms On Disk'

"Home Builder Contracts & Management Forms On Disk," available from BuilderBooks.com, contains trade contractor checklists, home owner walk-through approval forms and other tools to help you deliver the best product possible. To view or purchase the book and CD online, click here, or to order it, call 800-223-2665.

Business management publications available at BuilderBooks.com

BuilderBooks.com also offers a variety of other publications about business management. To view or purchase these publications online, click here.

Want more information about effectively managing your business?

NAHB’s Business Management Department offers a variety of online resources to help you run your business better and more profitably. Click Business Management Tools for articles about human resources, financial management, sales, production, technology, customer service and other business-related topics. In addition, visit the NAHB Software Users Network Discussion Forum (SUN) to ask technology consultants and other builders what they think of various software packages and applications.

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University of Housing Offers Courses on Customer Service and Business Management

The NAHB University of Housing offers a course on business management designed to help builders improve their business and profitability. For a list of current offerings, click here. Search keywords: “Introduction to Business Management.”

The NAHB University of Housing offers designation programs for builders and remodelers interested in improving their productivity and profitability. Click here for a list of NAHB designation programs.

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