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OSHA Revises Form for Reporting Work-Related Injuries and Illnesses

To avoid confusion, members of NAHB should be aware of recent revisions to the Occupational Safety and Health Administration’s Form 300, on which employers are required to keep a record of work-related injuries and illnesses.

Companies that use computers to compile this data may have to update their software because the order of columns for reporting “days away from work” and “on the job transfer or restriction” has been switched.

OSHA considers the addition of a column for occupational hearing loss as the biggest change on the form.

Other changes include:

• Clearer formulas for calculating incidence rates
• New recording criteria for occupational hearing loss in the “Overview” section
• A more prominent heading for the “Classify the Case” column to make it clear that employers should mark only one section from the four columns offered

OSHA says that the changes were made in response to public suggestions to make the forms easier to use, although the decision to change the form was not announced and no public comments were sought as part of the revision process.

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Employers are being advised that they must begin to use the new OSHA Form 300 on Jan. 1, 2004. On the new form, the revision date — rev. 1/2004 — appears next to the form number.

Injuries and illnesses for years prior to 2004 should continue to be recorded on the appropriate form for that year.

For the new form, click here. For forms for 2002 and 2003, click here.

Please note that OSHA's recordkeeping requirements provide a partial exemption for employers with 10 or fewer workers the previous calendar year. However, if you are an employer with 11 or more employees, you need to post the new OSHA 300A Summary fo Work-Related Injuries and Illnesses.

Additionally, employers should use the old OSHA 300A Summary Form to post as required in February 2004. The form does not contain a hearing loss column, which will appear in a new 300A form that should be used to post starting in February 2005.

Hard copies of the new OSHA 300 form will be available next month and can be ordered by clicking here, or calling 800-321-OSHA.

For more information, e-mail Rob Matuga or call him at 800-368-5242 x8507.
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